Plan and manage sessions

You need the club admin or owner role. Before planning, create a crew and add its members. Register any equipment you need and add a course for a water session.

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Check availability and river information

Open Crews, select the crew and choose Schedule, then Calendar. Navigate to the week you want to plan. Open Layers to choose what appears alongside sessions: Check the river flag in the sidebar and follow its CUCBC link for the source information. The busy-time layer shows recorded commitments, so ask members to keep their availability current. Check equipment availability in Bookings before choosing a boat. For the club’s overall programme, open Sessions in the sidebar. For one crew’s records, switch its Schedule between Calendar and List. The List view has Upcoming and Past tabs and groups the training outline by week. It uses your personal first-day-of-week preference from Settings → View. Use column headers to sort and filter; the people/equipment column retains boat seats and participant allocations.

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Create a session

There is no repeating-session control. Create each session separately, reusing a lineup where useful.

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Plan own-time training

Use Own-time training in the session creation form for weights, individual erg sessions or another workout that participants schedule for themselves. Set Date and Last allowed day for the training window, enter Duration (minutes) and optionally provide a suggested time. Write the shared instructions and specify each person with an eligible resource. Generic equipment and single sculls are eligible; multi-seat boats and coach assignments are not. Several people can use the same prescribed resource at different times. Saving the plan does not reserve suggested equipment slots. Members choose their own times, and each confirmed slot creates a linked equipment reservation and busy time. Equipment clashes reject the booking; personal clashes warn the member. Participants cannot schedule or complete somebody else’s assignment. The shared plan remains in the outline week where its window starts, while each confirmed time appears separately in the calendar. Open the session to review participants’ status and completion. Assigned peers can see progress; private comments are visible only to the author and club admins or owners. Members can only mark training complete after its scheduled end. If they trained at a different past time or outside the club gym, they can record the actual time and optionally release the club equipment reservation. See the member own-time workflow. You can edit shared instructions and assignments, but cannot convert an existing fixed session into own-time training or the reverse. Completed assignments retain the instructions recorded with their completion.

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Check warnings before saving

Assignment indicators can warn that a participant is busy or that their profile does not match the seat or coaching role. Inspect the warning for the reason and change the assignment or check the profile with the member. Review equipment bookings yourself. Saving a session through a form does not provide the same conflict enforcement as moving it on the calendar. A successful save is not proof that every participant or boat is free.

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Check read receipts

Open the session or review its assignments to see who has marked it as read. A read receipt means the participant has read the current details. It is not an attendance confirmation. If you need an answer about attendance or a late change, use your club’s usual contact channel.

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Change a session

Open the session actions and choose Edit to change its details or assignments. Save, then review the result. Blades updates the related equipment bookings and participant busy time and clears the read receipts. You can also drag a session on the calendar to reschedule it. The move preserves its duration and the offset of its push-off time. Calendar moves check equipment conflicts and reject a move that cannot be saved. If a move fails, check the error and choose another slot. Edit session-owned bookings through the session, rather than trying to move them on the equipment timeline.

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Give feedback

1. Open the session and find its feedback panel.
2. Use the recipient selector. Choose Session for everyone assigned to the session, or choose one participant for individual feedback.
3. Enter the message, check its recipient and select Send.
4. Check that the message appears with the intended recipient.

Anyone with access to the session can send feedback. Members can read whole-session notes and personal notes they sent or received. Recipients are recorded when you send a note, so later roster changes do not remove received notes or send them to new participants. Club organisers can review the session’s feedback and open a member’s received history from their row in Members. Open Feedback → Given to find your authored notes across sessions, including boats where you were not assigned. Search comment text across history or use Filters for scope, individual recipient and dates sent. See Read your feedback for the inbox controls. The current feedback interface does not offer editing or deletion of individual messages. Check your message before sending it. Members can reply by sending another note in the session conversation.

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Delete a session

Open the session actions and choose Delete when the session should be removed. There is no separate cancellation control. Deleting an own-time plan with completed assignments keeps those completed records as cancelled history and releases unfinished assignments.