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You need the club admin or owner role. Before planning, create a crew and add its members. Register any equipment you need and add a course for a water session.

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Check availability and river information

Open Crews, select the crew and choose Schedule, then Calendar. Navigate to the week you want to plan. Open Layers to choose what appears alongside sessions: Check the river flag in the sidebar and follow its CUCBC link for the source information.
River layers are planning aids. An empty calendar does not establish that rowing is permitted or safe. Check the current river notices and your club’s requirements before going out. The Rule 11 schedule currently included in Blades only covers dates between 30 April and 16 June 2026; it does not establish restrictions outside that period.
The busy-time layer shows recorded commitments, so ask members to keep their availability current. Check equipment availability in Bookings before choosing a boat. For the club’s overall programme, open Sessions in the sidebar. For one crew’s records, switch its Schedule between Calendar and List.

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Create a session

1

Choose a time

In the crew calendar, select or drag across a time period to open Add Session. You can also use the add-session action.Check the date, start and end times. The end must be after the start on the same day. Turn on Set Push-off/first pull if you need a separate time within the session.The creation form includes shortcuts for lighting down and lighting down plus 15 minutes. Check the resulting time against the date and current rowing restrictions.
2

Describe the session

Choose water or land for Type. Select a course for a water session. Add a title and write the instructions in Outing Plan.
3

Set the assignments

Choose a saved lineup or build the assignments in the form. Add equipment, select participants and assign seats or coaching roles as needed. A session needs assignments before you can save it.Selecting a lineup copies its assignments. Adjust them for this outing without changing the saved lineup.
4

Review and save

Check the times, course, equipment and every assignment warning. Save, then open the session from the calendar to review the result.Assigned members can now find it in My sessions. Blades also creates equipment reservations and participant busy time for the session.
There is no repeating-session control. Create each session separately, reusing a lineup where useful.

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Check warnings before saving

Assignment indicators can warn that a participant is busy or that their profile does not match the seat or coaching role. Inspect the warning for the reason and change the assignment or check the profile with the member. Review equipment bookings yourself. Saving a session through a form does not provide the same conflict enforcement as moving it on the calendar. A successful save is not proof that every participant or boat is free.

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Check read receipts

Open the session or review its assignments to see who has marked it as read. A read receipt means the participant has read the current details. It is not an attendance confirmation. If you need an answer about attendance or a late change, use your club’s usual contact channel.

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Change a session

Open the session and choose Edit Session to change its details or assignments. Save, then review the result. Blades updates the related equipment bookings and participant busy time and clears the read receipts. You can also drag a session on the calendar to reschedule it. The move preserves its duration and the offset of its push-off time. Calendar moves check equipment conflicts and reject a move that cannot be saved. If a move fails, check the error and choose another slot. Edit session-owned bookings through the session, rather than trying to move them on the equipment timeline.

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Give feedback

  1. Open the session and find its feedback panel.
  2. Use the recipient selector. Choose Session for everyone assigned to the session, or choose one participant for individual feedback.
  3. Enter the message, check its recipient and select Send.
  4. Check that the message appears with the intended recipient.
Members see session-wide notes and their own individual notes. Club organisers can review the session’s feedback. You can also open a member’s feedback from their row in Members. The current feedback interface does not offer editing or deletion of individual messages. Check your message before sending it. Members read feedback but do not reply through this interface.

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Delete a session

Open the session and use Delete Session when the session should be removed. There is no separate cancellation workflow.
Deleting a session also removes its assignments, equipment reservations, participant busy time, feedback and read receipts. This action cannot be undone. Tell participants through your club’s usual channel if an expected outing will no longer take place.