Import and manage your member directory

You need the club admin or owner role. Only a club owner can import someone with the owner role. The member directory holds everyone in the club. Adding someone to a crew is a separate step.

Before you add anyone

Your club decides what goes into Blades about its members, which makes your club responsible for it under data protection law. Blades does not do any of this for you, and does not email people to say you have added them. Four things are yours to do first.

Get their permission

You need each person’s permission to create an account in their name, and a lawful basis for giving us their details. A squad list you already hold for another purpose is not, on its own, permission to put it into Blades.

Tell them before or when you add them

Give them our privacy policy and terms of service, along with your club’s own privacy information, and explain what your club will use Blades for. The first email we send anyone is the sign-in code they request themselves.

Check everyone is 18 or over

Blades is for adults. Do not add records about anyone under 18. We do not collect dates of birth, so we cannot check this for you, and we may remove a record we believe relates to someone under 18.

Import only what you need

Every field except email and name is optional. Leave out what your club will not use, and keep medical details and other sensitive information out of free-text fields entirely.

A member’s profile and busy times are visible to everyone in every club they row for, not only yours. category is visible to other members too. See who can see what.

Import members

Prepare a .csv file with a header row and no more than 100 member rows.
Open Members, then Import Members.
Choose your file and review the members it resolves.
Submit the import. Check the directory for the new members.

This example adds two fictional members. Replace their details before importing.

email,name,role,canCox,canSweepStrokeside,canSweepBowside,canScull,canCoach,isNovice,program,category
[email protected],Alex Morgan,member,false,true,true,false,false,false,Engineering,open
[email protected],Sam Taylor,member,true,false,false,false,false,true,History,women

Imports add club access. They do not send invitation emails. Give members the member getting-started guide and ask them to sign in with the address you imported.

CSV fields

Use the header names exactly as shown. Omit optional columns you do not need. If you include the role column, fill it with a supported value for each row.

Header	Accepted value
`email`	Required valid email address. Blades converts it to lowercase.
`name`	Required for every new account, regardless of email domain. Leading and trailing spaces are removed; blank names are rejected. Optional for existing accounts.
`role`	`member`, `admin` or `owner`. New accounts default to `member` when the column is omitted.
`canCox`	`true` or `false`.
`canSweepStrokeside`	`true` or `false`.
`canSweepBowside`	`true` or `false`.
`canScull`	`true` or `false`.
`canCoach`	`true` or `false`. This does not grant admin access.
`isNovice`	`true` or `false`.
`program`	Programme of study or other programme text.
`category`	`open` or `women`. A blank value is ignored.

Boolean fields recognise true without regard to case. Other text, including yes or 1, becomes false. Use true and false to avoid mistakes.

New and existing accounts

If an email address already has a Blades account, the import adds that account to the club and keeps its existing profile. It does not replace the profile with your CSV values. If someone is already a member of the club, the import skips them. Reimporting a CSV does not update their profile or club role. For new accounts, Blades uses the name supplied in the CSV. Include a name for every new member; imports containing a missing or blank name cannot be submitted.

Find members and read feedback

Use the directory’s search field to find members by name. Search applies to the records already loaded, so use Load more when needed. Sort columns or change column visibility to compare rowing eligibility, category and other profile details. Use a member’s row action to view their received feedback in the active club. The history includes personal and whole-session notes from other authors; the member’s own notes belong in their Given inbox. Use Load more to read older rows and select the session title to open the linked outing. To write new feedback, open the relevant session. The directory does not currently offer club-member removal or role editing. Removing someone from a crew only removes their membership of that crew.

Edit a member’s rowing profile

Owners and admins can update a member’s program, seat eligibility, category, coaching experience and novice status.

Open Members and find the member.
Open their row menu and choose Edit profile.
Change the relevant fields and choose Save changes.

The profile is shared across every club the member belongs to. An edit in your club appears in their other clubs too. Members can turn off organiser editing in their profile settings. Their row menu then shows This member manages their own profile. Owners and admins cannot change that preference for them. If they opt out while your editor is open, further saves are blocked. Blades records who changed the profile, which fields changed and when. The editor does not change the member’s account name, email or club role.

Fix an import problem

Please upload a valid CSV file

Check the file format, exact header names, email addresses, role values and category values. Export a CSV rather than uploading a spreadsheet workbook. Remove optional columns you do not need.

Import at most 100 members at a time

Split the file into batches of at most 100 member rows. Keep the header row in every file.

Provide a name for every new member.

Supply a name in the CSV for each new account. A name containing only spaces is not valid. Existing accounts keep their saved name and do not need a name in the file.

No new users found in the uploaded file

The listed people may already belong to this club. Check the directory before trying again.

Set up your club

Plan your rowing

Account help

Import and manage your member directory

Before you add anyone

Import members

CSV fields

New and existing accounts

Find members and read feedback

Edit a member’s rowing profile

Fix an import problem

​Before you add anyone

​Import members

​CSV fields

​New and existing accounts

​Find members and read feedback

​Edit a member’s rowing profile

​Fix an import problem

Before you add anyone

Import members

CSV fields

New and existing accounts

Find members and read feedback

Edit a member’s rowing profile

Fix an import problem